Adobe Acrobat XI Manual do Utilizador

ADOBE® ACROBAT ® XI HELP

3What's newLast updated 1/14/2015For more information, watch How to manipulate pages in Acrobat.Improved Action WizardSimplify routine, multistep

93WorkspaceLast updated 1/14/2015• Drag the splitter bar at the bottom of the Compare panel up to show thumbnails of the old document. Click a thumbna

94WorkspaceLast updated 1/14/2015Save SettingsAutomatically Save Document Changes To Temporary File Every _ Minutes Determines how often Acrobat auto

95WorkspaceLast updated 1/14/2015Full Screen AppearanceBackground Color Specifies the window’s background color in Full Screen mode. You can select a

96WorkspaceLast updated 1/14/2015 Note: Transactional messages, which facilitate the Adobe Online Service, cannot be turned off.Application StartupSho

97WorkspaceLast updated 1/14/2015Use Page Cache Places the next page in a buffer before the current page is viewed to reduce the time required to pag

98WorkspaceLast updated 1/14/2015Working with online accountsAcrobat and Reader let you open and save files to online file management services such as

99WorkspaceLast updated 1/14/20152 A dialog box displays the filename and location. Click one of the following:• Check Out and Open• Open, to open the

100WorkspaceLast updated 1/14/2015A Menu bar B Toolbars C Navigation pane (Bookmarks panel displayed) D Document pane E Task panes Note: Some, bu

101WorkspaceLast updated 1/14/2015Note: In Mac OS, you can turn off the Welcome Screen by setting a preference. Choose Acrobat/Reader > Preferences

102WorkspaceLast updated 1/14/2015A Create button B Quick Tools toolbar C Common Tools toolbar D Page Navigation commands E Select & Zoom comm

4What's newLast updated 1/14/2015Distribute and collect form data onlineWith the Adobe FormsCentral subscription service, you can post forms on t

103WorkspaceLast updated 1/14/2015Hide and show toolbarsWhen your work does not involve using the tools in a toolbar, you can close the toolbar to tid

104WorkspaceLast updated 1/14/2015Create a tool set1 Choose Customize > Create New Tool Set.2 To customize the Quick To ols Toolbar, do any of t he

105WorkspaceLast updated 1/14/2015A Arrange or delete tools in Quick Tools Toolbar B Add custom panels, instructions, or divider line between tools

106WorkspaceLast updated 1/14/2015Edit, delete, rename, or share tool setsUse the Manage Tool Sets dialog box to edit, rename, copy, delete, rearrange

107WorkspaceLast updated 1/14/2015Document message barThe document message bar appears only in certain types of PDFs. Typically, you see this area whe

108WorkspaceLast updated 1/14/2015Set preferencesMany program settings are specified in the Preferences dialog box, including settings for display, to

109WorkspaceLast updated 1/14/2015• The Acrobat folder, which contains preferences for forms (MRUFormsList), collaboration (OfflineDocs), and color se

110Last updated 1/14/2015Chapter 3: Creating PDFsCreate PDFs with Acrobat There are various ways to create a PDF file using Acrobat. Generate a PDF qu

111Creating PDFsLast updated 1/14/20153 Optionally, click Settings to change the conversion options if you're converting an image file to PDF. Th

112Creating PDFsLast updated 1/14/2015If a message appears saying that the file could not be opened in Acrobat, then that file type cannot be converte

5What's newLast updated 1/14/2015Sign and distribute for signaturesSign PDFs where you want, how you wantPlace your signature anywhere on a PDF.

113Creating PDFsLast updated 1/14/2015This process can be useful for creating a one-page PDF. For longer, more complex, or heavily formatted documents

114Creating PDFsLast updated 1/14/2015How to create mobile-ready PDF filesHow to work with files in the cloudLearn how you can open or save PDFs to Ac

115Creating PDFsLast updated 1/14/2015• (Other Office 2007 applications) Click the Office button, and then click the [Application] Options button, whe

116Creating PDFsLast updated 1/14/20153 Specify the users that can open the PDF, and then click OK:• To specify only users that receive the PDF, selec

117Creating PDFsLast updated 1/14/2015View Adobe PDF Result Opens the converted document directly into Acrobat. (Exception: when you choose Convert T

118Creating PDFsLast updated 1/14/20153 Do one of the following:• (Office 2003 or earlier) From the Adobe PDF menu, select one of the Convert To Adobe

119Creating PDFsLast updated 1/14/2015You can convert one currently open email message to PDF (not to a PDF Portfolio) by choosing File > Print, an

120Creating PDFsLast updated 1/14/20154 (Outlook only) If a message appears, alerting you that the existing PDF was created using an earlier version o

121Creating PDFsLast updated 1/14/2015• To start archiving email immediately, click Run Archival Now.Create PDFs from Word mail mergesMail merges from

122Creating PDFsLast updated 1/14/2015PDFs from Microsoft Project (Acrobat Pro)There are specific differences to be aware of when you create PDFs from

6What's newLast updated 1/14/2015Undock the Comments ListDetach the Comments List from the Comments pane. Resize and reposition the Comments List

123Creating PDFsLast updated 1/14/2015Note: If you select Retain Some Layers In The Selected Page, you’ll be prompted to choose which Visio layers to

124Creating PDFsLast updated 1/14/20152 (Optional) From the Files Of Type menu, select Autodesk AutoCAD, then click the Settings button and change the

125Creating PDFsLast updated 1/14/2015Note: To change the On, Frozen, or Plot properties for a layer, click Cancel, change the properties in the AutoC

126Creating PDFsLast updated 1/14/2015Settings tab options available from within most applicationsThe following settings appear on the Settings tab av

127Creating PDFsLast updated 1/14/2015Embed Index For Faster Search Creates an embedded index, which speeds up searches, especially when you convert

128Creating PDFsLast updated 1/14/2015Include When deselected, does not include the comments in the PDF.Notes Open Specifies whether the PDF comment

129Creating PDFsLast updated 1/14/2015In Windows, you can either use the Autodetect Color Mode and let Acrobat determine the paper document’s content

130Creating PDFsLast updated 1/14/2015Scanning optionsScanner Select an installed scanner. You must have the manufacturer scanning software installed

131Creating PDFsLast updated 1/14/2015User Interface The Hide Scanner’s Native Interface option bypasses the windows and dialog boxes provided by the

132Creating PDFsLast updated 1/14/2015Scanning tips• Acrobat scanning accepts images between 10 dpi and 3000 dpi. If you select Searchable Image or Cl

7What's newLast updated 1/14/2015For more information, watch Remove and Redact Sensitive Information from PDF Files, or see Removing sensitive co

133Creating PDFsLast updated 1/14/20154 In the Recognize Text - General Settings dialog box, specify the options, and then click OK.Recognize Text - G

134Creating PDFsLast updated 1/14/2015Creating PDFs with Acrobat Distiller Acrobat Distiller overviewIn Acrobat Distiller, you can select settings use

135Creating PDFsLast updated 1/14/20153 Open the PostScript file and start the conversion process, using either method:• Choose File > Open, select

136Creating PDFsLast updated 1/14/2015Guidelines for creating PostScript filesIf you want to fine-tune the creation of the PDF with Distiller paramete

137Creating PDFsLast updated 1/14/20153 To define security options for a folder, select the folder and click Edit Security. Click OK to return to the

138Creating PDFsLast updated 1/14/2015• In an Adobe Creative Suite® application, choose File > Print, select Adobe PDF as the target printer, and c

139Creating PDFsLast updated 1/14/2015PDF/X-1a uses PDF 1.3, downsamples color and grayscale images to 300 ppi and monochrome images to 1200 ppi. It e

140Creating PDFsLast updated 1/14/2015The most widely used standards for a print publishing workflow are several PDF/X formats: PDF/X-1a, PDF/X-3, and

141Creating PDFsLast updated 1/14/2015The custom file is saved in (Windows) /Documents and Settings/[user name]/Application Data/Adobe/Adobe PDF/Setti

142Creating PDFsLast updated 1/14/2015Default Page Size Specifies the page size to use when one is not specified in the original file. EPS files give

8What's newLast updated 1/14/2015Validate the accessibility of a PDFThe Full Check option steps through your PDF to see if it conforms to accessi

143Creating PDFsLast updated 1/14/2015Fonts panel optionsThe Fonts options specify which fonts to embed in a PDF, and whether to embed a subset of cha

144Creating PDFsLast updated 1/14/2015Tag (Or Convert) Everything For Color Management Tags color objects with an ICC profile and calibrates colors,

145Creating PDFsLast updated 1/14/2015Remove Deletes any applied transfer functions. Applied transfer functions should be removed, unless the PDF is

146Creating PDFsLast updated 1/14/2015Save Portable Job Ticket Inside PDF File Preserves a PostScript job ticket in a PDF. Job tickets describe the P

147Creating PDFsLast updated 1/14/2015Note: If you set up a watched folder for creating PDF/A-compliant files in Acrobat Pro, do not add security to t

148Creating PDFsLast updated 1/14/2015Note: Acrobat 8.0 and 9.0 also use PDF 1.7. Share custom PDF settingsYou can save and reuse your own Adobe PDF p

149Creating PDFsLast updated 1/14/2015Compressing and downsampling imagesWhen converting PostScript files to PDF, you can compress vector objects (suc

150Creating PDFsLast updated 1/14/2015A ZIP B JPEG C CCITT D Run Length You can choose from the following compression methods:ZIP Works well on i

151Creating PDFsLast updated 1/14/2015More Help topics PDF/X- and PDF/A-compliant files (Acrobat Pro)Find PostScript font namesOverview of PDF creatio

152Creating PDFsLast updated 1/14/2015Microsoft Office documentsPDFMaker (Windows only) Within the authoring application, in the Acrobat PDFMaker too

9Last updated 1/14/2015Chapter 2: WorkspaceWorkspace basicsWorkspace overviewAdobe Acrobat XI opens in two different ways: as a stand-alone applicatio

153Creating PDFsLast updated 1/14/2015Context menu On the desktop or in a folder, by right-clicking.3D files (Acrobat Pro)Create menu Within Acrobat

154Creating PDFsLast updated 1/14/2015Note: (Windows) For Microsoft Office documents, the Adobe PDF printer does not include some of the features that

155Creating PDFsLast updated 1/14/2015PDF-specific options appear on the Adobe PDF Settings tab. The Paper Quality tab and Layout tab contain other fa

156Creating PDFsLast updated 1/14/20155 Select Adobe PDF Port (Windows XP) or Adobe PDF Port Monitor (Vista/Windows 7) from the list of available port

157Creating PDFsLast updated 1/14/20154 Specify the name, height, width, and margins. The unit of measurement depends on the system language.Use the c

158Creating PDFsLast updated 1/14/2015If you have difficulty copying and pasting text from a PDF, first check if the problem font is embedded (File &g

159Creating PDFsLast updated 1/14/2015Find PostScript font namesIf you need to enter a font name manually on the Fonts panel of the Adobe PDF Settings

160Creating PDFsLast updated 1/14/2015Convert web pages to PDF in Internet Explorer, Google Chrome, and Firefox (Windows)Acrobat installs an Adobe PDF

161Creating PDFsLast updated 1/14/20152 Right-click on the selected content and choose one of the following:• To create a new PDF, choose Convert To A

162Creating PDFsLast updated 1/14/2015Note: You can view PDF pages while they are downloading; however, you cannot modify a page until the download pr

10WorkspaceLast updated 1/14/2015A Menu bar B Toolbars C Navigation pane (Bookmarks panel displayed) D Document pane E Task panes Note: Some, but

163Creating PDFsLast updated 1/14/2015Change web page conversion optionsThe settings for converting web pages to PDF apply to the conversion process.

164Creating PDFsLast updated 1/14/2015When Page Doesn’t Specify Encoding Uses the selection shown in the Default Encoding option only if the HTML sou

165Last updated 1/14/2015Chapter 4: Editing PDFsEdit text in PDFsEasily correct, update, and add text to PDF files. Reflow paragraphs and correct typo

166Editing PDFsLast updated 1/14/20152 Select the text you want to edit.3 Edit the text by doing one of the following:• Type new text to replace the s

167Editing PDFsLast updated 1/14/2015Add to a numbered or bulleted listYou can add items to a numbered or bulleted list.1 Choose Tools > Content Ed

168Editing PDFsLast updated 1/14/2015Add, edit, or move text on noninteractive forms or when signing (Typewriter tool)Organizations sometimes provide

169Editing PDFsLast updated 1/14/2015Note: For Reader 10.1.1 or earlier, the Add Text tool is available only when the PDF author has explicitly enable

170Editing PDFsLast updated 1/14/2015How to edit text in a PDFLearn how to edit text in Acrobat XI.How to edit text in a PDFHow to edit images in PDF

171Editing PDFsLast updated 1/14/2015To temporarily change your view of the page, choose View > Rotate View > Clockwise or Counterclockwise. The

172Editing PDFsLast updated 1/14/20152 In the Split Document dialog box, specify the criteria for dividing the document:Number Of Pages Specify the m

11WorkspaceLast updated 1/14/2015Note: In Mac OS, you can turn off the Welcome Screen by setting a preference. Choose Acrobat/Reader > Preferences.

173Editing PDFsLast updated 1/14/2015Move or copy a page within a PDF, using page thumbnails1 Click the Page Thumbnails button in the Navigation pane

174Editing PDFsLast updated 1/14/2015Delete pages, using the Delete commandNote: You cannot undo the Delete command.1 Choose Tools > Pages > Del

175Editing PDFsLast updated 1/14/2015Replace the contents of a page1 Open the PDF that contains the pages you want to replace.2 Choose Tools > Page

176Editing PDFsLast updated 1/14/2015The pages you selected in the first document replace the same number of pages in the second document, starting at

177Editing PDFsLast updated 1/14/20154 Select one of the following, and then click OK:Begin New Section Starts a new numbering sequence. Choose a sty

178Editing PDFsLast updated 1/14/2015Rotate, flip, crop (clip), or replace an image1 Choose Tools > Content Editing > Edit Text & Images .2

179Editing PDFsLast updated 1/14/2015• Transparency information is preserved only for masks that are specified as index values in an indexed color spa

180Editing PDFsLast updated 1/14/2015Define an initial viewWhen a user opens your PDF document or PDF Portfolio, they see the initial view of the PDF.

181Editing PDFsLast updated 1/14/2015Open To Page Specifies the page that appears when the document opens. Note: Setting Default for the Magnificatio

182Editing PDFsLast updated 1/14/2015More Help topics View document propertiesSet the page layout and orientationPDFs converted to web pagesLinks and

12WorkspaceLast updated 1/14/2015A Create button B Quick Tools toolbar C Common Tools toolbar D Page Navigation commands E Select & Zoom comma

183Editing PDFsLast updated 1/14/2015PDF properties and metadataView document propertiesWhen you view a PDF, you can get information about it, such as

184Editing PDFsLast updated 1/14/2015You can include prepress information, such as trapping, for the document. You can define print presets for a docu

185Editing PDFsLast updated 1/14/2015Edit or append document metadata1 Choose File > Properties, click the Description tab, and then click Addition

186Editing PDFsLast updated 1/14/2015View object metadata (Acrobat Pro)Choose Tools > Content Editing >Edit Text & Image tool.1 Select an ob

187Editing PDFsLast updated 1/14/2015In Acrobat Pro, you can rename, flatten, and merge layers, change the properties of layers, and add actions to la

188Editing PDFsLast updated 1/14/2015Apply Export Overrides Displays layers according to the Export settings in the Layer Properties dialog box (Expo

189Editing PDFsLast updated 1/14/2015Reorder layersYou can reorder individual layers in the Layers pane. This action is useful if you want to change t

190Editing PDFsLast updated 1/14/2015Import layers (Acrobat Pro)You can import layers from a PDF or image file into a target PDF. Supported image file

191Editing PDFsLast updated 1/14/2015In Acrobat, if the content that you edit or delete is associated with one layer, the content of the layer reflect

192Editing PDFsLast updated 1/14/2015Most desktop publishing programs allow you to generate article threads automatically as you convert the files to

Last updated 1/14/2015Legal noticesLegal noticesFor legal notices, see http://help.adobe.com/en_US/legalnotices/index.html.

13WorkspaceLast updated 1/14/2015Hide and show toolbarsWhen your work does not involve using the tools in a toolbar, you can close the toolbar to tidy

193Editing PDFsLast updated 1/14/20153 Draw a new article box. The new box is inserted into the article flow, and all following boxes are renumbered.M

194Editing PDFsLast updated 1/14/2015If you do not see page thumbnails in the navigation pane, try using F4 to open the navigation pane. Or choose Vie

195Editing PDFsLast updated 1/14/2015Define the tabbing orderIn the Page Thumbnails panel, you can set the order in which a user tabs through form fie

196Editing PDFsLast updated 1/14/2015Create a bookmark1 Click the Bookmarks button on the left to open the Bookmarks panel.2 Open the page where you w

197Editing PDFsLast updated 1/14/2015Note: The Set Bookmark Destination option is context sensitive. It appears only when you have an existing bookmar

198Editing PDFsLast updated 1/14/2015Expand or collapse all top-level bookmarks❖ From the options menu , choose Expand Top-Level Bookmarks or Collaps

199Editing PDFsLast updated 1/14/2015Save using PDF Optimizer (Acrobat Pro)PDF Optimizer provides many settings for reducing the size of PDF files. So

200Editing PDFsLast updated 1/14/2015To optimize several documents at the same time, use the Output options for the Actions Wizard. PDF Optimizer opti

201Editing PDFsLast updated 1/14/2015Optimize Images Only If There Is A Reduction In Size When selected, if the image setting will cause an increase

202Editing PDFsLast updated 1/14/2015Detect And Merge Image Fragments Looks for images or masks that are fragmented into thin slices and tries to mer

14WorkspaceLast updated 1/14/2015Create a tool set1 Choose Customize > Create New Tool Set.2 To customize the Quick To ols Toolbar, do any of t he

203Editing PDFsLast updated 1/14/2015Check with your webmaster to make sure that the web server software you use supports page-at-a-time downloading.

204Editing PDFsLast updated 1/14/2015Create a linkLinks let you jump to other locations in the same document, to other electronic documents including

205Editing PDFsLast updated 1/14/2015Change the appearance of a link1 Select the Add or Edit Link tool (Tools > Content Editing > Add or Edit L

206Editing PDFsLast updated 1/14/2015Link to a file attachmentYou can direct users to a PDF attachment by creating a link in the parent PDF document t

207Editing PDFsLast updated 1/14/20152 Navigate to the location where you want to create a destination, and set the desired view.3 In the Destinations

208Editing PDFsLast updated 1/14/2015Note: Acrobat does not open EXE, VBS, and ZIP file formats because these formats are associated with malicious pr

209Editing PDFsLast updated 1/14/2015About geospatial PDFsA geospatial PDF contains information that is required to georeference location data. When g

210Editing PDFsLast updated 1/14/2015View the geospatial measuring tools by choosing Tools > Analyze panel.Use the Geospatial Location tool to perf

211Editing PDFsLast updated 1/14/2015Measure distance, perimeter, and area on mapsWhen you open a geospatial PDF, the Acrobat measuring tools read the

212Editing PDFsLast updated 1/14/2015Display Value As Determines how latitude and longitude values are calculated. Choose Decimal to display latitud

15WorkspaceLast updated 1/14/2015A Arrange or delete tools in Quick Tools Toolbar B Add custom panels, instructions, or divider line between tools C

213Editing PDFsLast updated 1/14/2015For bookmarks or links, you specify an action that occurs when the bookmark or link is clicked. For other items,

214Editing PDFsLast updated 1/14/2015Open A File Launches and opens a file. If you are distributing a PDF file with a link to another file, the reade

215Editing PDFsLast updated 1/14/2015On Lose Focus (media clips only) When the focus moves to a different link area.About JavaScript in AcrobatThe Ja

216Editing PDFsLast updated 1/14/2015Note: You can avoid password prompts when you run a sequence on PDFs that require passwords. Automate password en

217Editing PDFsLast updated 1/14/2015Moves the currently selected item down in the list. You can move a task, instructions, a divider line, or an enti

218Editing PDFsLast updated 1/14/20153 In the Save As dialog box, specify the name and location of the file for saving the action. Action files have a

219Last updated 1/14/2015Chapter 5: FormsFilling in PDF formsMore Help topics PDF forms basicsIs the form fillable?Not all forms are fillable. Sometim

220FormsLast updated 1/14/20153 Click to select options, such as radio buttons. Click inside a text field to type.4 Press Tab to move for ward or Shif

221FormsLast updated 1/14/2015If the form appears in a browser window, roll your cursor near the bottom of the form and click the Save icon in the se

222FormsLast updated 1/14/2015If you don’t see the Add Text toolbar and you can’t select or type in the fields, save the PDF to your computer. (Roll y

16WorkspaceLast updated 1/14/2015Edit, delete, rename, or share tool setsUse the Manage Tool Sets dialog box to edit, rename, copy, delete, rearrange,

223FormsLast updated 1/14/2015Auto-Complete forms (interactive forms only)The Auto-Complete feature stores any entries that you type in an interactive

224FormsLast updated 1/14/2015Flat form To enable the Add Text tool, choose File > Save As Other > Reader Extended PDF > Enable Adding Text

225FormsLast updated 1/14/2015Be sure to read the information in the top text box of each sample form. Then move your cursor over the fields to see wh

226FormsLast updated 1/14/2015How to analyze data in FormsCentralHow to distribute existing PDF formsLearn to distribute a PDF form using Adobe FormsC

227FormsLast updated 1/14/20152 In the Add Returned Forms dialog box, click Add File. Then locate and select the returned forms, and click Open.3 Repe

228FormsLast updated 1/14/2015Merge exported data files to a spreadsheetIf you want to compile data from forms that are not already in a data set, use

229FormsLast updated 1/14/2015More Help topics Creating and distributing formsPDF form field basicsPDF barcode form fieldsForm field propertiesSetting

230FormsLast updated 1/14/2015Show Text Field Overflow Indicator Displays a plus sign (+) in text fields that exceed the bounds specified when the fi

231FormsLast updated 1/14/2015• A button can change appearance in response to mouse actions.• A button can be easily copied across many pages.• Mouse

232FormsLast updated 1/14/20154 In the Actions tab, choose Submit A Form on the Select Action menu, and then click Add.5 In the Submit Form Selections

17WorkspaceLast updated 1/14/2015Document message barThe document message bar appears only in certain types of PDFs. Typically, you see this area when

233FormsLast updated 1/14/2015A Label only B Icon only C Icon top, label bottom D Label top, icon bottom E Icon left, label right F Label left, i

234FormsLast updated 1/14/2015Note: The Advanced button isn’t available if you choose Label Only from the Layout menu.4 Select an option from the When

235FormsLast updated 1/14/2015If you want the image to be larger than the rollover area, or if you want the image to be in a different location than t

236FormsLast updated 1/14/2015Submit Form Selections optionsFDF Exports as an FDF file. You can select one or more of the available options: user-ent

237FormsLast updated 1/14/2015Note: The Import Form Data action searches for the data file from which to import data in different locations in Windows

238FormsLast updated 1/14/2015About form field propertiesHow a form field behaves is determined by settings in the Properties dialog box for that indi

239FormsLast updated 1/14/2015Required Forces the user to fill in the selected form field. If the user attempts to submit the form while a required f

240FormsLast updated 1/14/2015interpret the returned data. Do not select this option if you will use a handheld barcode scanner, because most of these

241FormsLast updated 1/14/2015Delete Removes the selected item from the list. Sort Items Arranges the listed items numerically and alphabetically.

242FormsLast updated 1/14/2015Comb Of Characters Spreads the user-entered text evenly across the width of the text field. If a border color is speci

18WorkspaceLast updated 1/14/2015Set preferencesMany program settings are specified in the Preferences dialog box, including settings for display, too

243FormsLast updated 1/14/2015Note: Field names are case-sensitive.Custom Calculation Script Displays any custom scripts you have added for calculati

244FormsLast updated 1/14/2015NumberAutomatically imposes the selected formatting options on numeric data entries.Decimal Places Sets the number of d

245FormsLast updated 1/14/2015CustomMakes additional options available to form designers who want to write their own JavaScripts for formatting and ke

246FormsLast updated 1/14/2015XML Encodes the data into the barcode in standard XFDF format. JavaScript script is automatically generated.Tab Delimit

247FormsLast updated 1/14/2015Export or import a set of custom barcode parameters1 In the Barcode Field Properties dialog box, click the Options tab,

248FormsLast updated 1/14/20152 Do one of the following:• Click Add New Field, and then select the type of form field you want to add.• Choose a form

249FormsLast updated 1/14/2015Create a copy of a form field1 If you are not in the form editing mode, choose Tools > Forms > Edit.2 Select the f

250FormsLast updated 1/14/2015Select multiple form fieldsSelecting multiple form fields is the first step for several tasks, such as creating copies,

251FormsLast updated 1/14/2015Move individual form fieldsYou can move form fields by simply dragging them. For greater precision in less time, you can

252FormsLast updated 1/14/2015• To distribute the fields evenly between the leftmost and rightmost fields, choose Align, Distribute Or Center >Dist

19WorkspaceLast updated 1/14/2015• The Acrobat folder, which contains preferences for forms (MRUFormsList), collaboration (OfflineDocs), and color set

253FormsLast updated 1/14/2015Design tips for barcodesIssues that affect how you design and place barcodes include usability and space. As an example,

254FormsLast updated 1/14/2015JavaScript code is generated automatically to encode the selected fields in the XML or Tab Delimited format. The Barcode

255FormsLast updated 1/14/2015Note: The National Association of Computerized Tax Processors (NACTP) guidelines, used by the United States Internal Rev

256FormsLast updated 1/14/2015Unspecified Uses the existing sequence.More Help topics Create a formMake Adobe PDF forms accessibleCreating and distri

257FormsLast updated 1/14/2015A Certificate-based signature field B Drop-down list box C Tex t f ields D Automatic message bar E Check boxes F Ra

258FormsLast updated 1/14/2015Buttons Initiate a change on the user’s computer, such as opening a file, playing a sound, or submitting data to a web

259FormsLast updated 1/14/2015Create forms for EchoSignYou can convert an existing form into an EchoSign form or easily drag-and-drop EchoSign fields

260FormsLast updated 1/14/2015Adding specialized EchoSign fieldsYou can create specialized EchoSign fields, such as dropdown lists or fields that vali

261FormsLast updated 1/14/2015Acrobat Standard and Acrobat Pro include technology that can enable PDF documents with certain features by using a digit

262FormsLast updated 1/14/2015Distribute EchoSign formsAfter you create an EchoSign form, you can use the EchoSign service for sending it to recipient

20WorkspaceLast updated 1/14/2015View PDFs in Full Screen modeIn Full Screen mode, only the document appears; the menu bar, toolbars, task panes, and

263Last updated 1/14/2015Chapter 6: Combining filesCombine files into single PDFArrange multiple documents and pages before merging them into a single

264Combining filesLast updated 1/14/2015To prevent overlapping, click the Appearance Options button and select Shrink Document To Avoid Overwriting Th

265Combining filesLast updated 1/14/20153 Type text in the header and footer text boxes to add more headers and footers. As you type, the preview upda

266Combining filesLast updated 1/14/20153 As needed, do any of the following in the list of files:• To change the order in which Bates numbers are ass

267Combining filesLast updated 1/14/20153 Click OK.Rotate, move, delete, and renumber PDF pages To manipulate pages in a PDF, make sure that you have

268Combining filesLast updated 1/14/2015Note: Any bookmarks or article threading associated with pages are not extracted.1 Open the PDF in Acrobat and

269Combining filesLast updated 1/14/20152 In the Split Document dialog box, specify the criteria for dividing the document:Number Of Pages Specify th

270Combining filesLast updated 1/14/2015Move or copy a page within a PDF, using page thumbnails1 Click the Page Thumbnails button in the Navigation pa

271Combining filesLast updated 1/14/2015Delete pages, using the Delete commandNote: You cannot undo the Delete command.1 Choose Tools > Pages >

272Combining filesLast updated 1/14/2015Replace the contents of a page1 Open the PDF that contains the pages you want to replace.2 Choose Tools > P

21WorkspaceLast updated 1/14/20152 Under Categories, select General.3 In Basic Tools, choose the desired default setting from the Touch Mode menu.Chan

273Combining filesLast updated 1/14/2015The pages you selected in the first document replace the same number of pages in the second document, starting

274Combining filesLast updated 1/14/20154 Select one of the following, and then click OK:Begin New Section Starts a new numbering sequence. Choose a

275Combining filesLast updated 1/14/2015Remove white margins1 Choose Tools > Print Production > Set Page Boxes.2 Under Margin Controls, select R

276Combining filesLast updated 1/14/2015Note: In Windows, the Acrobat PDFMaker in Outlook and Lotus Notes can create PDF Portfolios when you convert e

277Combining filesLast updated 1/14/2015Customize a PDF Portfolio (Acrobat Pro)In Edit mode, you can customize the layout, theme, and color scheme. Yo

278Combining filesLast updated 1/14/20152 Select a template from the list in Header Properties.3 In the header area, click in the boxes to add content

279Combining filesLast updated 1/14/2015Working with component files in a PDF PortfolioYou can sort and preview component files in a PDF Portfolio, as

280Combining filesLast updated 1/14/2015Sort, filter, and change the order of files or folders (Acrobat Pro)By default, component files are arranged a

281Combining filesLast updated 1/14/2015Edit component filenames and descriptions in a PDF Portfolio❖ In Edit mode, do any of the following:• To edit

282Combining filesLast updated 1/14/20153 (Optional) Edit the index.html file. For example, you can match the look of an existing website, or embed th

22WorkspaceLast updated 1/14/2015• To show each of the documents in its own window, from the options menu , choose Show Documents Tiled or Show Docum

283Combining filesLast updated 1/14/2015Working with component files in a PDF PortfolioMerging PDFs and including other contentOverview of PDF Portfol

284Combining filesLast updated 1/14/2015For videos on PDF Portfolios, see the following resources:• What is a PDF Portfolio?: www.adobe.com/go/lrvid_0

285Combining filesLast updated 1/14/2015A PDF Portfolio toolbar B Card representing the component file C Component files and folders in the mini-nav

286Combining filesLast updated 1/14/2015A PDF Portfolio is accessible when it opens in Files mode. This mode provides a better reading experience for

287Combining filesLast updated 1/14/2015• The mini-navigator is the row of cards across the bottom of the PDF Portfolio window in Click-Through, Linea

288Combining filesLast updated 1/14/2015A Mini-navigator preview B Card preview C Full preview D Platform preview Mini-navigator preview The row

289Combining filesLast updated 1/14/2015form response files, and secured PDFs, choose View > Portfolio > Preview File. To close Platform preview

290Combining filesLast updated 1/14/2015Secure Portfolio With Password Adds document security to a PDF Portfolio or to component PDFs within a PDF Po

291Combining filesLast updated 1/14/2015A Thumbnail and list view buttons B Slider to resize thumbnails C Undo and Redo buttons D Remove Selected I

292Combining filesLast updated 1/14/20155 In the Options dialog box, specify the conversion settings as needed, then click OK.6 When you have finished

iiiLast updated 1/14/2015ContentsChapter 1: What's newWhat’s new in Acrobat XI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

23WorkspaceLast updated 1/14/2015Allow Documents To Hide The Menu Bar, Toolbars, And Window Controls Allows the PDF to determine whether the menu bar

293Combining filesLast updated 1/14/2015Add watermarks to PDFsA watermark is text or an image that appears either in front of or behind existing docum

294Combining filesLast updated 1/14/20154 To change the size of an image watermark, do one of the following:• To resize the watermark in relation to t

295Combining filesLast updated 1/14/2015Remove watermarks❖ Do one of the following:• Open a single PDF, or select one or more component PDFs in a PDF

296Combining filesLast updated 1/14/20153 Specify the background:• To reuse a background and background options that you saved in an earlier session,

297Combining filesLast updated 1/14/2015Remove a background from all pages❖ Do one of the following:• Open a single PDF, or select one or more compone

298Last updated 1/14/2015Chapter 7: Reviews and commentingMark up text with editsNote: In Reader, complete commenting tools are available only in PDFs

299Reviews and commentingLast updated 1/14/2015Add a note to a text edit1 Using the Select tool, right-click a text edit.2 Select Open Pop-Up Note fro

300Reviews and commentingLast updated 1/14/20152 Drag from the beginning of the text you want to mark up. Control-drag to mark up a rectangular area o

301Reviews and commentingLast updated 1/14/2015Note: For shared reviews, reviewers must have Acrobat 8 or later or Reader 8 or later installed to view

302Reviews and commentingLast updated 1/14/2015Choosing a distribution option for reviews and formsAcrobat provides several distribution options in th

24WorkspaceLast updated 1/14/2015Advance Every _ Seconds Specifies whether to advance automatically from page to page every set number of seconds. Yo

303Reviews and commentingLast updated 1/14/2015• (Mac OS) In Mail, choose Mail > Preferences, select General, and then choose the preferred email a

304Reviews and commentingLast updated 1/14/2015You use annotation and drawing markup tools (Comment pane) to add comments. Comments are notes and draw

305Reviews and commentingLast updated 1/14/2015A Stamp B Text edit C Comment rollover (tool tip) D Sticky note Additional resourcesFor videos and

306Reviews and commentingLast updated 1/14/2015Commenting preferencesCommenting preferences affect both the appearance of and the way you view annotat

307Reviews and commentingLast updated 1/14/2015Note: To change how your name appears in comments, open the Preferences dialog box, select Commenting,

308Reviews and commentingLast updated 1/14/2015The most common type of comment is the sticky note. A sticky note has a note icon that appears on the p

309Reviews and commentingLast updated 1/14/2015Add a line, arrow, or shapeNote: In Reader, drawing tools are available only in PDFs that have commenti

310Reviews and commentingLast updated 1/14/2015Ungroup markups❖ Right-click the grouped selection, and choose Ungroup.Add comments in a text box or ca

311Reviews and commentingLast updated 1/14/2015Text wraps automatically when it reaches the right edge of the box.4 (Optional) To make further changes

312Reviews and commentingLast updated 1/14/2015Record an audio comment1 Choose Comment > Annotations > Record Audio and then click in the PDF w

25WorkspaceLast updated 1/14/2015Messages From AdobeShow Me Messages When I Launch Acrobat Allows in-product marketing messages from Adobe to appear

313Reviews and commentingLast updated 1/14/2015• To resize the image, select it and then drag one of its handles. Press the Shift key when resizing th

314Reviews and commentingLast updated 1/14/2015Subject, Message Preview and edit the email subject and message as needed. Acrobat saves any changes y

315Reviews and commentingLast updated 1/14/2015You can hide comments that you don’t want to merge by using the Show menu in the Comments list. Save an

316Reviews and commentingLast updated 1/14/2015• If you are conducting the collaboration session on Acrobat.com, choose an option from the Access Leve

317Reviews and commentingLast updated 1/14/2015Create a Buzzword documentThe feature to create an Adobe Buzzword document directly from Acrobat is not

318Reviews and commentingLast updated 1/14/2015To review the PDF later, reopen it from the Tracker. Doing so ensures that your comments are added to t

319Reviews and commentingLast updated 1/14/2015Send Comments Creates an email message addressed to the review initiator that contains the commented P

320Reviews and commentingLast updated 1/14/20152 Do one of the following:• Click OK when asked if you want to publish comments for this reviewer. The

321Reviews and commentingLast updated 1/14/2015A Dynamic stamp B Sign Here stamp C Standard business stamp D Custom stamp For a tutorial on creati

322Reviews and commentingLast updated 1/14/2015Create a custom stampYou can create custom stamps from a number of different formats, including (but no

26WorkspaceLast updated 1/14/2015Use Local Fonts Specifies whether the application uses or ignores local fonts installed on your system. When deselec

323Reviews and commentingLast updated 1/14/2015Tracking and managing PDF reviewsTracker overviewUse the Tracker to manage document reviews and distrib

324Reviews and commentingLast updated 1/14/2015The Server Status shows the state of all servers being used for reviews and distributed forms. The chec

325Reviews and commentingLast updated 1/14/2015Invite additional reviewersIf you’re the review initiator, you can invite others to participate in the

326Reviews and commentingLast updated 1/14/20152 Deselect Always Use Log-In Name For Author Name.3 Select Identity from the list on the left.4 Edit yo

327Reviews and commentingLast updated 1/14/2015Managing commentsView commentsThe Comments list displays all the comments in a PDF, and it provides a t

328Reviews and commentingLast updated 1/14/2015Filter commentsYou can hide or show comments based on type, reviewer (author), status, or checked state

329Reviews and commentingLast updated 1/14/2015Reply in the pop-up note1 Open the pop-up note for the comment.2 Choose Reply from the Options menu.3 T

330Reviews and commentingLast updated 1/14/2015A Document and comments with connector lines on single page B Document and comments with connector lin

331Reviews and commentingLast updated 1/14/2015To delete all of the comments in a PDF, choose Tools > Protection > Remove Hidden Information. Th

332Reviews and commentingLast updated 1/14/2015Importing and exporting commentsImport CommentsNote: In Reader, commenting features are available only

27WorkspaceLast updated 1/14/2015Setting accessibility preferencesChange updating preferencesHow to use Acrobat XI on touch devicesLearn about the new

333Reviews and commentingLast updated 1/14/2015Export comments to Word (Windows)In some instances, reviewers make comments in a PDF that was created f

334Reviews and commentingLast updated 1/14/2015Text comments that reference particular words, such as highlights, cross-outs, and insertion carets, ap

335Reviews and commentingLast updated 1/14/2015Adding a stamp to a PDFMark up text with editsCommenting in PDFsManaging commentsApproval workflowsAppr

336Reviews and commentingLast updated 1/14/2015Only the default text message and instructions are forwarded to subsequent approvers.Note: The invitati

337Reviews and commentingLast updated 1/14/2015Reject a PDFIf the PDF you received in an approval request doesn’t meet the requirements for approval,

338Reviews and commentingLast updated 1/14/2015How to work with comment toolsLearn how to add comments and mark text for corrections.How to work with

339Last updated 1/14/2015Chapter 8: Saving and exporting PDFsSaving PDFsYou can save your changes to an Adobe® PDF orPDF Portfolio in the original PDF

340Saving and exporting PDFsLast updated 1/14/2015You can apply autosave changes to the original files when you restart Acrobat. When you close, save

341Saving and exporting PDFsLast updated 1/14/2015Note: In Acrobat Pro, if you select Acrobat 4.0 And Later, and the document contains transparency, t

342Saving and exporting PDFsLast updated 1/14/2015Baseline (Standard) Displays the image when it has fully downloaded. This JPEG format is recognizab

28WorkspaceLast updated 1/14/2015Keys for working with commentsTo enable single-key shortcuts, select the Use Single-Key Accelerators To Access Tools

343Saving and exporting PDFsLast updated 1/14/2015Note: Some applications cannot open TIFF files that are saved with JPEG or ZIP compression. In these

344Saving and exporting PDFsLast updated 1/14/2015PostScript or Encapsulated PostScript (EPS) optionsYou can export a PDF to PostScript® for use in pr

345Saving and exporting PDFsLast updated 1/14/2015Use Sub-Folder Specifies the folder in which to store generated images. The default is Images.Use P

346Saving and exporting PDFsLast updated 1/14/2015Choose File > Save As Other > More Options to access additional export options, such as Plain

347Saving and exporting PDFsLast updated 1/14/2015Note: You can export raster images, but not vector objects.1 Choose Tools > Document Processing &

348Saving and exporting PDFsLast updated 1/14/2015Export selections from a PDF to another formatIf you need just a part of the PDF file in another for

349Saving and exporting PDFsLast updated 1/14/2015• If the Cut, Copy, Copy with Formatting, and Paste commands are unavailable when you select text, t

350Saving and exporting PDFsLast updated 1/14/2015Convert selected content to other formatsYou convert selected content other formats by exporting a s

351Saving and exporting PDFsLast updated 1/14/2015Take a snapshot of a pageYou can use the Snapshot tool to copy all selected content (text, images, o

352Last updated 1/14/2015Chapter 9: SecurityEnhanced security setting for PDFsPDFs have evolved from static pages to complex documents with features s

29WorkspaceLast updated 1/14/2015Keys for navigating a PDFKeys for working with PDF PortfoliosThese keys are available in the files list of the Detail

353SecurityLast updated 1/14/2015Specify privileged locations for trusted contentEnhanced security provides a way to specify locations for trusted con

354SecurityLast updated 1/14/2015If the PDF is secured with both types of passwords, it can be opened with either password. However, only the permissi

355SecurityLast updated 1/14/2015Encrypt All Document Contents Except Metadata Encrypts the contents of a document but still allows search engines ac

356SecurityLast updated 1/14/2015Note: If these options are unavailable, it’s either because the document or PDF Portfolio already includes security s

357SecurityLast updated 1/14/20158 Select an Acrobat version from the Compatibility menu. Choose a version equal to or lower than the recipients’ vers

358SecurityLast updated 1/14/2015Opening secured PDFs Note: For a full list of articles about security, see Overview of security in Acrobat and PDF co

359SecurityLast updated 1/14/2015• User policies are created and applied by individuals. If you apply the same security settings to numerous documents

360SecurityLast updated 1/14/20151 Click New.2 Select Use Passwords, and then click Next.3 Type a name and description for the policy, do one of the f

361SecurityLast updated 1/14/2015Choose Tools > Protection > More Protection > Create Security Envelope. If you don’t see the Protection pane

362SecurityLast updated 1/14/2015Apply security policies to PDFsYou can apply either an organization policy or a user policy to a PDF. To apply a serv

30WorkspaceLast updated 1/14/2015Keys for navigating task panesSelect or deselect all files Ctrl+A or Shift+Ctrl+A Command+A or Shift+Command+AIf in t

363SecurityLast updated 1/14/20153 Review and modify the security settings as needed, and then click Export.4 Select the method to use to encrypt the

364SecurityLast updated 1/14/2015Securing documents with Adobe LiveCycle Rights Management ESAdobe LiveCycle Rights Management ESSecurity warnings whe

365SecurityLast updated 1/14/2015No Options, Allow, or Play button?If the warning does not contain an Options, Allow, or Play button, your administrat

366SecurityLast updated 1/14/2015In addition to visible web links in a PDF document, form fields can contain hidden JavaScript that open a page in a b

367SecurityLast updated 1/14/2015The encryption algorithm and key size are version-specific. Recipients must have the corresponding version (or later)

368SecurityLast updated 1/14/2015Sharing certificates with othersBusinesses that use certificates for secure workflows often store certificates on a d

369SecurityLast updated 1/14/20151 Open the PDF containing the signature.2 Open the Signatures panel, and select the signature.3 On the Options menu,

370SecurityLast updated 1/14/2015Import certificates using the Windows Certificate Wizard (Windows only)If you use the Windows certificate store to or

371SecurityLast updated 1/14/2015Securing PDFs with Adobe LiveCycle Rights Management ESNote: For a full list of articles about security, see Overview

372SecurityLast updated 1/14/2015Use the Remove Hidden Information feature to find and remove hidden content from a PDF. For example, if you created t

31WorkspaceLast updated 1/14/2015Keys for general navigatingRun the command in focus Spacebar or Enter Spacebar or EnterNavigate to the next item in t

373SecurityLast updated 1/14/2015Search and remove text (Acrobat Pro)Use the Search & Remove Text tool to find and remove words or phrases in one

374SecurityLast updated 1/14/2015Find and remove hidden contentUse the Remove Hidden Information feature to find and remove content from a document th

375SecurityLast updated 1/14/2015PDFs can contain multiple layers that can be shown or hidden. Removing hidden layers removes these layers from the PD

376SecurityLast updated 1/14/2015• In the Redaction Mark Appearance area, click the Outline Color icon or Fill Color icon or both. Select a color from

377SecurityLast updated 1/14/2015Edit redaction codes and code sets (Acrobat Pro)1 Click Tools > Protection > Redaction Properties . (If you do

378SecurityLast updated 1/14/2015When Protected View is enabled, only basic navigation is allowed. For example, you can open PDFs, scroll through page

379SecurityLast updated 1/14/2015Overview of security in Acrobat and PDFsSecurity applies in two general contexts: application (software) security and

380SecurityLast updated 1/14/20153 In the JavaScript Security panel, set options to manage JavaScript: as needed.Enable Acrobat JavaScript Uncheck t

381SecurityLast updated 1/14/2015You can get a digital ID from a third-party provider, or you can create a self-signed digital ID.Self-signed digital

382SecurityLast updated 1/14/2015Register a digital IDTo use your digital ID, register your ID with Acrobat or Reader. 1 Select Preferences > Signa

32WorkspaceLast updated 1/14/2015Keys for working with navigation panelsKeys for navigating the Help windowSearch next document (with Search results d

383SecurityLast updated 1/14/2015After Lets you specify an interval.Once Per Session Prompts you once each time you open Acrobat.Never You’re n e

384SecurityLast updated 1/14/2015The mechanisms used to protect private keys stored in the Windows certificate store vary depending on the company tha

385SecurityLast updated 1/14/2015• You want an organization-wide security solution for PDFs. You can devise a solution specifically for a company hand

386SecurityLast updated 1/14/2015For more information on using security features, see these resources: • Legal Professional: blogs.adobe.com/acrolaw/•

387SecurityLast updated 1/14/2015For details, see the Application Security Guide at www.adobe.com/go/learn_acr_appsecurity_en.Manually add a file type

388SecurityLast updated 1/14/2015Note: If the options in the Manage Internet Access dialog box are disabled, select Custom Setting. If options are sti

389Last updated 1/14/2015Chapter 10: Electronic signaturesSigning PDFs with Adobe EchoSign Electronic SignatureYou can sign a document to attest to it

390Electronic signaturesLast updated 1/14/20154 In the I Need To Sign panel, click Place Signature.The first time you sign, the Place Signature option

391Electronic signaturesLast updated 1/14/20156 Click in the PDF where you want to place your signature.7 To move, resize, or rotate the signature, do

392Electronic signaturesLast updated 1/14/2015You can adjust the signature clarity by moving back or forth the paper that you hold. On correct positio

ivACROBAT XIContentsLast updated 1/14/2015PDF fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

33WorkspaceLast updated 1/14/2015Keys for accessibilityNavigating PDF pagesOpening pages in a PDFDepending on the PDF you open, you may need to move f

393Electronic signaturesLast updated 1/14/20154 Follow the onscreen instruction to register and complete sending the document.Get PDFs signed by other

394Electronic signaturesLast updated 1/14/2015Setting up digital signature validationWhen you receive a signed document, you may want to validate its

395Electronic signaturesLast updated 1/14/2015You can change the trust settings of certificates to allow specific actions. For example, you can change

396Electronic signaturesLast updated 1/14/2015❖ Choose View > Show/Hide > Navigation Panes > Signatures, or click the Signature Panel button

397Electronic signaturesLast updated 1/14/2015Certify a PDFWhen you certify a PDF, you indicate that you approve of its contents. You also specify the

398Electronic signaturesLast updated 1/14/2015For more information about signature warnings and valid and invalid signatures, see the Digital Signatur

399Electronic signaturesLast updated 1/14/2015Compare versions of a signed documentAfter a document is signed, you can display a list of the changes m

400Electronic signaturesLast updated 1/14/2015If the PDF Portfolio approval or certification is invalid or has a problem, the Signature Badge shows a

401Electronic signaturesLast updated 1/14/2015If all the elements of the certificate chain are available, the information is added to the PDF automati

402Electronic signaturesLast updated 1/14/20154 Select Digital IDs on the left.5 Do one of the following:• To import an ID, click the Add ID button ,

34WorkspaceLast updated 1/14/2015The Page Navigation toolbar opens by default. The default toolbar contains frequently used tools: the Show Next Page

403Electronic signaturesLast updated 1/14/2015More Help topics Digital IDsSetting up digital signaturesSigning PDFsValidating signaturesCertificate-ba

404Electronic signaturesLast updated 1/14/2015Signatures made with the Certify or Sign With Certificate options comply with data protection standards

405Electronic signaturesLast updated 1/14/2015Customizing signature workflows using seed valuesSeed values offer additional control to document author

406Electronic signaturesLast updated 1/14/20157 For Text Properties, specify the writing direction and type of digits used, and then click OK. See als

407Electronic signaturesLast updated 1/14/20154 Select Directory Servers on the left, and then click Import.5 Select the import/export methodology fil

408Electronic signaturesLast updated 1/14/2015If you have a security settings file, install it and don’t use the following instructions for configurin

409Electronic signaturesLast updated 1/14/2015Validating signaturesManage trusted identitiesSign documents electronicallyEasily sign a PDF yourself or

410Electronic signaturesLast updated 1/14/20152 To return to the original document, choose the document name from the Window menu.1 In the Signatures

411Last updated 1/14/2015Chapter 11: PrintingBasic PDF printing tasksPrint button missing?If you can't see the Print and Cancel buttons, your mon

412PrintingLast updated 1/14/2015Print in black and whiteYou can print a color PDF in shades of gray (also known as grayscale or composite gray).• In

35WorkspaceLast updated 1/14/2015A Bookmarks button B Click to display bookmark options menu. C Expanded bookmark 1 Click the Bookmarks button, or

413PrintingLast updated 1/14/2015Choose Paper Source By PDF Page Size (Windows) Uses the PDF page size to determine the output tray rather than the pa

414PrintingLast updated 1/14/2015Page Order Defines how the pages are ordered on paper. Horizontal places pages from left to right, top to bottom. Hor

415PrintingLast updated 1/14/20152 Deselect Hide Comment Pop-ups When Comment List Is Open.3 Open the pop-up comments that you want to print.4 Adjust

416PrintingLast updated 1/14/2015Document Prints the document contents and form fields.Document And Markups Prints document contents, form fields, a

417PrintingLast updated 1/14/2015Print LayersNormally, when you print a PDF that contains layers, just the content that is visible onscreen is printed

418PrintingLast updated 1/14/2015None Prevents automatic scaling to fit the printable area. Use this setting to preserve the scale in engineering doc

419PrintingLast updated 1/14/2015• Print to file option was available on Print dialog itself until Acrobat 10.X versions.What should I do to print com

420PrintingLast updated 1/14/2015To print booklets, your printer must support either automatic or manual duplex printing (printing on both sides of th

421PrintingLast updated 1/14/2015Print PDFs in a PDF PortfolioA PDF Portfolio contains multiple documents wrapped in one PDF. You can print the compon

422PrintingLast updated 1/14/2015More Help topics Basic PDF printing tasksAbout advanced print settingsIf normal print settings don’t produce the resu

36WorkspaceLast updated 1/14/2015Retrace your viewing pathYou can find PDF pages that you viewed earlier by retracing your viewing path. It’s helpful

423PrintingLast updated 1/14/20156 Click OK to accept the settings and return to the Print dialog box.PostScript optionsUse the PostScript Options pan

424PrintingLast updated 1/14/2015Discolored Background Correction Prevents printing problems like red boxes over graphics, or pages printing mirrored

425PrintingLast updated 1/14/2015Note: When printing to a printer that supports overprinting, make sure that this option is unselected, so the native

426PrintingLast updated 1/14/2015Note: Before creating your own halftone screens, check with your print service provider for the preferred frequencies

427PrintingLast updated 1/14/2015The options in the Marks And Bleeds panel are unavailable under these circumstances:• The PDF includes printer marks

428PrintingLast updated 1/14/2015Printer Color Management Sends the document’s color data along with the document profile directly to the printer and

429PrintingLast updated 1/14/2015Managing color (Acrobat Pro)When you print a color-managed RGB or CMYK document, you can specify additional color man

430PrintingLast updated 1/14/2015If you are using a print service provider to produce separations, you’ll want to work closely with its experts before

431PrintingLast updated 1/14/20154 Click Advanced.5 If you created a custom printer settings file with the appropriate separation settings, choose it

432PrintingLast updated 1/14/2015Saving separations as PostScript (Acrobat Pro)Depending on the prepress software available, a service provider may be

37WorkspaceLast updated 1/14/20152 Double-click the Article icon to go to the beginning of that article. The icon changes to the Follow Article pointe

433PrintingLast updated 1/14/2015Overlap Specifies the minimum amount of duplicated information you want printed on each tile for ease in assembly. T

434Last updated 1/14/2015Chapter 12: Accessibility, tags, and reflowCreate and verify PDF accessibility (Acrobat Pro)Acrobat tools make it easy to cre

435Accessibility, tags, and reflowLast updated 1/14/2015Check accessibility of PDFs (Acrobat Pro) A good way to check the accessibility of a document

436Accessibility, tags, and reflowLast updated 1/14/2015In addition to Full Check, Acrobat provides other methods to check PDF accessibility: •Use Ref

437Accessibility, tags, and reflowLast updated 1/14/2015Options: Opens the Accessibility Checker Options dialog box, so you can select which checks a

438Accessibility, tags, and reflowLast updated 1/14/2015To specify tags manually, do one of the following:• Enable tagging in the application in which

439Accessibility, tags, and reflowLast updated 1/14/2015BookmarksThis check fails when the document has 21 or more pages, but doesn't have bookma

440Accessibility, tags, and reflowLast updated 1/14/2015• Tag the content by choosing Tools > Accessibility > Touch Up Reading Order. Select the

441Accessibility, tags, and reflowLast updated 1/14/2015Note: See the related WCAG sections: 1.1.1 Non-text Content. (A), 1.2.1 Audio- only and Video-

442Accessibility, tags, and reflowLast updated 1/14/2015Field descriptionsFor accessibility, all form fields need a text description (tool tip).To add

38WorkspaceLast updated 1/14/2015A Marquee Zoom tool B Continuous Zoom tool C Zoom Out button D Zoom In button E Zoom Value menu button F Actual

443Accessibility, tags, and reflowLast updated 1/14/20153 Remove the alternate text from the Tags panel for any nested item that has no page content.N

444Accessibility, tags, and reflowLast updated 1/14/2015Note: See the related WCAG section: 1.3.1 Info and Relationships. (Level A)RegularityTo be acc

445Accessibility, tags, and reflowLast updated 1/14/2015Appropriate nestingThis rule checks nested headings. When this check fails, headings are not n

446Accessibility, tags, and reflowLast updated 1/14/20151.2.8 Media Alternative (Prerecorded). (AAA)• 7.18.6.2 addresses time-based media alternatives

447Accessibility, tags, and reflowLast updated 1/14/20151.4.7 Low or No Background Audio. (Level AAA)• While ISO 14289 does not address this success c

448Accessibility, tags, and reflowLast updated 1/14/20152.4.5 Multiple Ways. (Level AA)• PDFs can conform with this provision in several ways, includi

449Accessibility, tags, and reflowLast updated 1/14/2015More Help topics WCAG SpecificationPDF/UAGuide to understanding the WCAG SpecificationPDF Tech

450Accessibility, tags, and reflowLast updated 1/14/2015• Remove nonessential content, such as ornamental page borders, from the logical structure tre

451Accessibility, tags, and reflowLast updated 1/14/2015Display Like Elements In A Single Block Adjacent squares with the same tag type are collapsed

452Accessibility, tags, and reflowLast updated 1/14/20155 Check the numbered order of all highlighted regions. If consecutive, numbered regions don’t

39WorkspaceLast updated 1/14/2015• Drag the Marquee Zoom tool to define the area of the page that you want to fill the document pane. (View > Zoom

453Accessibility, tags, and reflowLast updated 1/14/20153 To select a highlighted region, do one of the following:• Drag to select it.• Click the numb

454Accessibility, tags, and reflowLast updated 1/14/2015Remove page elements from the tag structureWhen tagging a PDF, Acrobat can’t always distinguis

455Accessibility, tags, and reflowLast updated 1/14/2015Check and add alternate text for figuresIf you want screen readers to describe graphical eleme

456Accessibility, tags, and reflowLast updated 1/14/2015Remove all tags from a PDF1 Open the Tags panel (View > Show/Hide > Navigation Panels &g

457Accessibility, tags, and reflowLast updated 1/14/2015Set accessibility preferences with the Accessibility Setup Assistant1 Start the Accessibility

458Accessibility, tags, and reflowLast updated 1/14/2015Accessibility preferences in Multimedia panel• Show Subtitles When Available• Play Dubbed Audi

459Accessibility, tags, and reflowLast updated 1/14/2015technology. Because Acrobat sends page information about all visible pages, the assistive tech

460Accessibility, tags, and reflowLast updated 1/14/20151 Do any of the following:• To change the scrolling speed to a specific speed, press a number

461Accessibility, tags, and reflowLast updated 1/14/2015Reflow a tagged PDFChoose View > Zoom > Reflow.If the Page Display setting is Two Page V

462Accessibility, tags, and reflowLast updated 1/14/2015Activate or deactivate Read Out LoudYou must activate Read Out Loud before you can use it. You

40WorkspaceLast updated 1/14/20152 Locate the thumbnail for the page. Then position the pointer over the lower-right corner of the page-view box until

463Accessibility, tags, and reflowLast updated 1/14/2015More Help topics Keys for navigating a PDFKeys for selecting toolsKeys for working with commen

464Accessibility, tags, and reflowLast updated 1/14/2015Edit Container Dictionary Specifies the dictionary for the container. Errors in this dialog b

465Accessibility, tags, and reflowLast updated 1/14/2015• Ctrl-click the plus sign (Windows) or Option-click the triangle (Mac OS) next to the Tags ro

466Accessibility, tags, and reflowLast updated 1/14/2015Edit Class Map Allows you to add, change, and delete the class map, or style dictionary, for

467Accessibility, tags, and reflowLast updated 1/14/20152 Choose Highlight Content from the options menu in the Tags panel to see a highlighted area i

468Accessibility, tags, and reflowLast updated 1/14/2015Correct table tags with the Tags panelUse the Touch Up Reading Order tool to make sure that ta

469Accessibility, tags, and reflowLast updated 1/14/2015Note: You can view and edit the role map of a PDF by choosing Options > Edit Role Map in th

470Accessibility, tags, and reflowLast updated 1/14/2015TOCI Table of contents item element. An item contained in a list associated with a table of c

471Accessibility, tags, and reflowLast updated 1/14/2015Touch Up Reading Order tool for PDFs (Acrobat Pro)Keys for accessibility (Acrobat Pro)Creating

472Accessibility, tags, and reflowLast updated 1/14/2015For information on setting the tab order to use document structure, see Set form field navigat

41WorkspaceLast updated 1/14/2015You can also display buttons for each of these options in the Quick Tools toolbar by choosing View > > Show/Hid

473Accessibility, tags, and reflowLast updated 1/14/2015Whichever method you use to tag the PDF, use Acrobat to touch up the tagging and reading order

474Accessibility, tags, and reflowLast updated 1/14/2015The conversion process doesn’t always correctly interpret the document structure for the combi

475Accessibility, tags, and reflowLast updated 1/14/2015Authoring applications Most authoring applications that you can use to design forms don’t ret

476Accessibility, tags, and reflowLast updated 1/14/2015Editing document structure with the Content and Tags panels (Acrobat Pro)Keys for accessibilit

477Accessibility, tags, and reflowLast updated 1/14/2015For more information about accessibility features, see these resources:• Acrobat accessibility

478Accessibility, tags, and reflowLast updated 1/14/2015Some PDF authors restrict users from printing, copying, extracting, adding comments, or editin

479Last updated 1/14/2015Chapter 13: Searching and indexingSearching PDFsYou have lots of control and lots of possibilities for running effective and

480Searching and indexingLast updated 1/14/2015A Find field B Find Previous C Find Next D Replace With expands to provide text field Open the Sear

481Searching and indexingLast updated 1/14/20155 Click Replace to change the highlighted text or click Next to go to the next instance of the search t

482Searching and indexingLast updated 1/14/2015Makes the document active in the document window. Expand the list to show the individual search results

42WorkspaceLast updated 1/14/20153 Adjust the zoom level, as needed:• In Split view, click a pane to make it active, and change the zoom level for tha

483Searching and indexingLast updated 1/14/2015Use These Additional Criteria (text options) Includes the basic search options plus four additional op

484Searching and indexingLast updated 1/14/2015Search index files of cataloged PDFsA full-text index is created when someone uses Acrobat to define a

485Searching and indexingLast updated 1/14/2015Creating PDF indexesCreate and manage an index in a PDFYou can reduce the time required to search a lon

486Searching and indexingLast updated 1/14/2015• Remove extended characters, such as accented characters and non-English characters, from file and fol

487Searching and indexingLast updated 1/14/2015Choose Tools > Document Processing > Full Text Index With Catalog, and then click New Index.Note:

488Searching and indexingLast updated 1/14/2015Custom Properties Use this option to include custom document properties in the index; only custom docu

489Searching and indexingLast updated 1/14/20153 In the Index Definition dialog box, make any changes you want, and then click the function you want A

490Last updated 1/14/2015Chapter 14: Multimedia and 3D modelsSetting 3D views in PDFsThe default view of a 3D model lets you quickly revert to a start

491Multimedia and 3D modelsLast updated 1/14/2015Display a view❖ Use these methods to change the view, as appropriate:• From the 3D toolbar, select th

492Multimedia and 3D modelsLast updated 1/14/2015Named View Changes to the defined view that you select from the list appearing below this option.5 (

vACROBAT XIContentsLast updated 1/14/2015Crop PDF pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

43WorkspaceLast updated 1/14/2015Internet Explorer 8 and 91 Open Internet Explorer, and choose Tools > Manage Add-ons.2 Under Add-on Types, select

493Multimedia and 3D modelsLast updated 1/14/2015Acrobat and Reader also let you play legacy multimedia files created using an earlier version of Acro

494Multimedia and 3D modelsLast updated 1/14/2015Allow Multimedia Operations Select this option to allow media clips to be played. When selected, you

495Multimedia and 3D modelsLast updated 1/14/2015You can associate 3D measurements with specific views. If the default view is active when a measureme

496Multimedia and 3D modelsLast updated 1/14/20153D Snap To Radial Edges Snaps to a circumference.3D Snap To Silhouettes Snaps to the apparent edge o

497Multimedia and 3D modelsLast updated 1/14/2015Measuring preferencesChange the 3D Measuring preferences to determine how 3D data is measured. These

498Multimedia and 3D modelsLast updated 1/14/2015A Default appearance B Wireframe rendering mode C Colored lighting D Different background color ❖

499Multimedia and 3D modelsLast updated 1/14/2015A Solid B Transparent Bounding Box C Transparent D Solid Wireframe E Illustration F Solid Outlin

500Multimedia and 3D modelsLast updated 1/14/2015Note: The items that appear on the Options menu depend on whether the 3D model is composed of just on

501Multimedia and 3D modelsLast updated 1/14/2015Note: Using the Model Tree requires version 7.0.7 or later of either Acrobat or Adobe Reader. Users w

502Multimedia and 3D modelsLast updated 1/14/20151 Click the Toggle Cross Section icon on the 3D toolbar to turn on or off the cross section.2 (Optio

44WorkspaceLast updated 1/14/2015Google Chrome1 Open Chrome, and go to: chrome://plugins2 Locate the Adobe PDF plug-in, and do one of the following:•

503Multimedia and 3D modelsLast updated 1/14/2015To understand how each axis divides the 3D model, select an axis and then drag the Offset slider back

504Multimedia and 3D modelsLast updated 1/14/20155 In the Position section, select Angle Units to change the X, Y, and Z values to Azimuth, Altitude,

505Multimedia and 3D modelsLast updated 1/14/2015A Model Tree B 3D toolbar C 3D object 3D toolbar overviewThe 3D toolbar appears after you click th

506Multimedia and 3D modelsLast updated 1/14/2015Pivots horizontally around the scene when you drag horizontally. Moves forward or backward in the sce

507Multimedia and 3D modelsLast updated 1/14/2015Opens the color picker, which you can use to select a different color for the space surrounding the 3

508Multimedia and 3D modelsLast updated 1/14/2015Optimization Scheme For Low Framerate Specifies what happens to animations of complex models when th

509Multimedia and 3D modelsLast updated 1/14/2015If you don’t want a comment to be associated with a 3D view, add the comment outside the 3D object ar

510Multimedia and 3D modelsLast updated 1/14/2015• In the View pane of the Model Tree, click Options and choose List Comments.2 Double-click a comment

511Multimedia and 3D modelsLast updated 1/14/2015Interactive content developed in Flash and produced as SWF files (.swf) can be added to PDFs to provi

512Multimedia and 3D modelsLast updated 1/14/2015Different options are available in the dialog box depending on the format of the file. SWF tab Displ

45WorkspaceLast updated 1/14/20153 Click the Enable or Disable button (it toggles depending on the status of the selected add-on):Enable sets plugin t

513Multimedia and 3D modelsLast updated 1/14/2015After adding a video to a Word or PowerPoint document, you can convert the document to PDF and edit t

514Multimedia and 3D modelsLast updated 1/14/2015Add 3D models to a PDF page (Acrobat Pro)You can use the 3D tool to place a 3D file (in U3D 3rd Editi

515Multimedia and 3D modelsLast updated 1/14/2015Launch SettingsEnable When Specifies when the 3D model is activated. When the 3D model is enabled, y

516Multimedia and 3D modelsLast updated 1/14/2015Interacting with 3D modelsMeasuring 3D objects in PDFsSetting 3D views in PDFsCommenting on 3D design

517Last updated 1/14/2015Chapter 15: Print production tools (Acrobat Pro)Print production tools overview(Acrobat Pro)AdobeAcrobat Pro adds sophisticat

518Print production tools (Acrobat Pro)Last updated 1/14/2015Set Page Boxes Allows you to define the crop, trim, bleed, art, and media boxes on a pag

519Print production tools (Acrobat Pro)Last updated 1/14/2015You can switch between boxes without losing the margins you set for each. As you adjust i

520Print production tools (Acrobat Pro)Last updated 1/14/20152 Select the unit of measurement from the Units menu.3 (Optional) Select Include Type3 Fo

521Print production tools (Acrobat Pro)Last updated 1/14/2015Note: If you are using a color management system (CMS) with accurately calibrated ICC pro

522Print production tools (Acrobat Pro)Last updated 1/14/2015Choose simulation profile and preview optionsSelect an existing profile for simulating ho

46WorkspaceLast updated 1/14/20154 Click the Change All button.5 When asked if you want to change all similar documents, click Continue. Safari brows

523Print production tools (Acrobat Pro)Last updated 1/14/2015Check ink coverageToo much ink can saturate paper and cause drying problems or change the

524Print production tools (Acrobat Pro)Last updated 1/14/2015Rich Black Indicates areas that print as rich black—process black (K) ink mixed with col

525Print production tools (Acrobat Pro)Last updated 1/14/2015Flattener Preview dialog box overviewUse the preview options in the Flattener Preview dia

526Print production tools (Acrobat Pro)Last updated 1/14/20152 From the Highlight menu, choose the kind of areas you want to highlight. The availabili

527Print production tools (Acrobat Pro)Last updated 1/14/2015All Rasterized Regions (Illustrator and InDesign) Highlights objects and intersections o

528Print production tools (Acrobat Pro)Last updated 1/14/2015(Illustrator only) Select Preserve Alpha Transparency (Flatten Transparency dialog box on

529Print production tools (Acrobat Pro)Last updated 1/14/2015Flattener presets are stored in the same location as printer settings files: (Windows XP)

530Print production tools (Acrobat Pro)Last updated 1/14/2015Acrobat uses the source color spaces of objects in a PDF to determine what (if any) color

531Print production tools (Acrobat Pro)Last updated 1/14/2015• Objects set in spot colors can be preserved, converted, or mapped (aliased) to any othe

532Print production tools (Acrobat Pro)Last updated 1/14/201510 Click Document Colors to see a list of color spaces and spot colors in your document.1

47WorkspaceLast updated 1/14/20152 In the 'Preferences' window click on 'Security' and then click on 'Website Settings'

533Print production tools (Acrobat Pro)Last updated 1/14/20153 Click Decalibrate Colors.Ink Manager overviewThe Ink Manager provides control over inks

534Print production tools (Acrobat Pro)Last updated 1/14/2015Separate spot colors as processUsing the Ink Manager, you can convert spot colors to proc

535Print production tools (Acrobat Pro)Last updated 1/14/2015You can compensate for misregistration by slightly expanding one object so that it overla

536Print production tools (Acrobat Pro)Last updated 1/14/20154 Select Output from the list on the left.5 For Color, choose In-RIP Separations.6 For Tr

537Print production tools (Acrobat Pro)Last updated 1/14/20151 In the Trap Presets dialog box, click Assign.2 For Trap Preset, choose the preset you w

538Print production tools (Acrobat Pro)Last updated 1/14/2015In InDesign, the value you set for Black Color determines the value for a solid black or

539Print production tools (Acrobat Pro)Last updated 1/14/2015Black Density Indicates the neutral density value at or above which InDesign considers a

540Print production tools (Acrobat Pro)Last updated 1/14/2015The Black Color setting is useful when you must compensate for extreme dot gain (as when

541Print production tools (Acrobat Pro)Last updated 1/14/2015Other spot inks Some spot colors, such as turquoise or neon orange, are significantly da

542Last updated 1/14/2015Chapter 16: Preflight (Acrobat Pro)Viewing preflight results, objects, and resources (Acrobat Pro)More Help topics Analyzing

48WorkspaceLast updated 1/14/20154 Type /Library in the Go To The Folder field, and click Go.5 Create a new folder in the Library folder, and name it

543Preflight (Acrobat Pro)Last updated 1/14/2015• To see an object in a separate view, select Show In Snap.• To embed an audit trail, click Embed Audi

544Preflight (Acrobat Pro)Last updated 1/14/2015View resources and general informationThe Overview section of the Preflight dialog box lists all types

545Preflight (Acrobat Pro)Last updated 1/14/20155 To view basic Audit Trail information, click the Standards icon in the navigation pane on the left.

546Preflight (Acrobat Pro)Last updated 1/14/2015Details Reports additional information about each problem object—for example, where the object is loc

547Preflight (Acrobat Pro)Last updated 1/14/2015Form XObjectsObjects that are referenced within a PDF. For example, if a PDF contains many occurrences

548Preflight (Acrobat Pro)Last updated 1/14/2015View profiles1 Do one of the following:• If the Preflight dialog box is not open, choose Tools > Pr

549Preflight (Acrobat Pro)Last updated 1/14/2015Add and remove profilesYou can create your own custom preflight profiles. Before you create a new prof

550Preflight (Acrobat Pro)Last updated 1/14/2015Import a preflight profile1 Do one of the following:• In the Preflight dialog box, choose Import Prefl

551Preflight (Acrobat Pro)Last updated 1/14/20153 Type and reenter the password, and click OK. You can use uppercase and lowercase letters, numerals,

552Preflight (Acrobat Pro)Last updated 1/14/2015Preflight alert optionsFor each check in a profile, you specify how to handle mismatches during the in

49WorkspaceLast updated 1/14/2015Flash Player needed | Acrobat, Reader XIWhy an alert about Flash Player?You need Flash Player to view Flash content i

553Preflight (Acrobat Pro)Last updated 1/14/2015More Help topics Analyzing documents with the Preflight tool (Acrobat Pro)Convert PDFs to PDF/X, PDF/A

554Preflight (Acrobat Pro)Last updated 1/14/2015The Conformance information indicates the standard used to create the file, the ISO name, and whether

555Preflight (Acrobat Pro)Last updated 1/14/2015Create output intents1 On the Output Intents tab of Preflight Preferences, do one of the following:• T

556Preflight (Acrobat Pro)Last updated 1/14/2015About preflight fixupsYou can use the Preflight tool to fix many errors in a document. To do this, you

557Preflight (Acrobat Pro)Last updated 1/14/20153 If necessary, unlock the profile so that you can modify it. Choose Unlock from the pop-up menu at th

558Preflight (Acrobat Pro)Last updated 1/14/2015You can add as many fixups as you want.Note: To remove a fixup from a profile, select the fixup from t

559Preflight (Acrobat Pro)Last updated 1/14/20152 Select a profile and click the Edit button next to the profile name.3 On the left side of the dialog

560Preflight (Acrobat Pro)Last updated 1/14/2015About droplets and actionsIf you routinely use the same preflight profile to inspect documents, you ca

561Preflight (Acrobat Pro)Last updated 1/14/2015Create Report And Save In Success/Error Folder Lets you specify the type of report and amount of deta

562Preflight (Acrobat Pro)Last updated 1/14/2015Before you use the Preflight tool or create a PDF for print, follow these recommendations: • If you cr

50WorkspaceLast updated 1/14/2015View gridsUse grids to accurately line up text and objects in a document. When turned on, the grid is visible over th

563Preflight (Acrobat Pro)Last updated 1/14/20155 (Optional) Select a profile or single check, expand Further Options, and do any of the following, as

564Preflight (Acrobat Pro)Last updated 1/14/2015Locked This option is a safeguard against accidental modification of the output intent. All the text

565Preflight (Acrobat Pro)Last updated 1/14/2015Check PDF syntax, view the results of a fixup, or determine the cause of a mismatch. Choose between fi

566Preflight (Acrobat Pro)Last updated 1/14/2015Shows the area used by the selected glyph and the maximum area used by all glyphs using blue lines tha

567Preflight (Acrobat Pro)Last updated 1/14/2015Property groupsThe properties for defining a check are grouped in categories. You can view a list of a

568Preflight (Acrobat Pro)Last updated 1/14/2015Pages Includes page numbers and page sizes that represent the various document boxes supported by Ado

569Preflight (Acrobat Pro)Last updated 1/14/2015A Search B Description C Alerts D CreateNew Check And Include in Current Profile E Duplicate Check

570Preflight (Acrobat Pro)Last updated 1/14/2015• To add a check to the profile, select the check in the right panel, click the left-facing arrow, and

571Preflight (Acrobat Pro)Last updated 1/14/20152 Expand the groups as desired.3 Select a single check, click the flag next to the name, and then choo

572Last updated 1/14/2015Chapter 17: Color managementWorking with color profilesAbout color profilesPrecise, consistent color management requires accu

51WorkspaceLast updated 1/14/2015Change guide colors1 In the Preferences dialog box under Categories, select Units & Guides.2 Click the Guide Colo

573Color managementLast updated 1/14/2015when tagged with the Adobe RGB color space, these numbers specify an actual color or wavelength of light—in t

574Color managementLast updated 1/14/2015Calibrate and profile your monitorWhen you calibrate your monitor, you are adjusting it so it conforms to a k

575Color managementLast updated 1/14/2015More Help topics About color working spacesUnderstanding color managementA color management system reconciles

576Color managementLast updated 1/14/2015A color management system translates colors with the help of color profiles. A profile is a mathematical desc

577Color managementLast updated 1/14/2015• Remove colorful background patterns on your monitor desktop. Busy or bright patterns surrounding a document

578Color managementLast updated 1/14/2015Basic steps for producing consistent colorConsult with your production partners (if you have any) to ensure t

579Color managementLast updated 1/14/2015Choose Edit > Creative Suite Color Settings.2 Select a color setting from the list, and click Apply.If non

580Color managementLast updated 1/14/2015If an object has an embedded color profile that doesn’t match the working space profile, the application uses

581Color managementLast updated 1/14/2015Color conversion optionsColor conversion options let you control how the application handles the colors in a

582Color managementLast updated 1/14/2015Color-managing documents for online viewingColor management for online viewing is very different from color m

52WorkspaceLast updated 1/14/2015Measuring tool optionsTo set measuring tool options, select the tool, then right-click anywhere in the PDF to view th

583Color managementLast updated 1/14/2015Color-managing PDFs for printing (Acrobat Pro)When you createAdobe PDFs for commercial printing, you can spec

viACROBAT XIContentsLast updated 1/14/2015Allow or block links to the Internet in PDFs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

53WorkspaceLast updated 1/14/2015View cursor coordinatesThe Cursor Coordinates show the coordinate position of the pointer within the document pane. T

54WorkspaceLast updated 1/14/2015You can specify the URL using the following options:• (Windows) URL of the repository; for example, http://mysharepoi

55WorkspaceLast updated 1/14/2015Check inWhen you complete your edits, you can check the file into the Office 365 or SharePoint server. Other users ca

56WorkspaceLast updated 1/14/20152 In the Security Settings, select Load Security Settings From A Server.3 Type the server address in the URL field.4

57WorkspaceLast updated 1/14/2015Open a PDF in a web browserWhen PDFs open in a web page, they open in Read mode. Read mode displays the PDF without t

58WorkspaceLast updated 1/14/2015Asian language PDFsYou can use Acrobat to view, search, and print PDF documents that contain Asian text (Traditional

59WorkspaceLast updated 1/14/2015Common keyboard actions and functionsOpen the Preferences dialog boxTo open the Preferences dialog box in Mac OS, cho

60WorkspaceLast updated 1/14/2015Open the Preferences dialog boxTo open the Preferences dialog box in Mac OS, choose Acrobat > Preferences.Expand a

61WorkspaceLast updated 1/14/2015• The Loupe Tool window displays a magnified portion of the PDF that matches the area in an adjustable rectangle on t

62WorkspaceLast updated 1/14/20151 Click the area of the document you want to view in closer detail. A rectangle appears in the document, correspondin

viiACROBAT XIContentsLast updated 1/14/2015Chapter 16: Preflight (Acrobat Pro)Viewing preflight results, objects, and resources (Acrobat Pro) . . .

63WorkspaceLast updated 1/14/2015Display off-screen areas of a magnified pageWhen you zoom in to a high magnification, you may be able to see only par

64WorkspaceLast updated 1/14/2015Note: The PDF opens with the page layout specified in Preferences unless a different page layout is specified in Docu

65WorkspaceLast updated 1/14/2015Close a window❖ Click the close box in the window. You are prompted to save any changes. Closing a window does not cl

66WorkspaceLast updated 1/14/2015Hebrew, Arabic, Thai, and Vietnamese language PDFsAcrobat supports the entry and display of Thai and Vietnamese text.

67WorkspaceLast updated 1/14/2015Note: If you do not see the Adobe PDF Reader add-on, try the other options on the menu. For example, on some systems,

68WorkspaceLast updated 1/14/2015For more information, see the Google Chrome help topic Plug-ins.Mozilla Firefox1 Choose Tools > Add-ons.2 In the A

69WorkspaceLast updated 1/14/2015For more information, see the Mozilla Firefox help topic Using a PDF Reader Plug-in.Apple SafariMake Acrobat or Reade

70WorkspaceLast updated 1/14/20154 Click the Change All button.5 When asked if you want to change all similar documents, click Continue. Safari brows

71WorkspaceLast updated 1/14/20152 In the 'Preferences' window click on 'Security' and then click on 'Website Settings'

72WorkspaceLast updated 1/14/20154 Type /Library in the Go To The Folder field, and click Go.5 Create a new folder in the Library folder, and name it

1Last updated 1/14/2015Chapter 1: What's newWhat’s new in Acrobat XIEdit PDFsEdit text and imagesCorrect, update, and enhance PDFs using a new po

73WorkspaceLast updated 1/14/2015Flash Player needed | Acrobat, Reader XIWhy an alert about Flash Player?You need Flash Player to view Flash content i

74WorkspaceLast updated 1/14/2015View gridsUse grids to accurately line up text and objects in a document. When turned on, the grid is visible over th

75WorkspaceLast updated 1/14/2015Change guide colors1 In the Preferences dialog box under Categories, select Units & Guides.2 Click the Guide Colo

76WorkspaceLast updated 1/14/2015Measuring tool optionsTo set measuring tool options, select the tool, then right-click anywhere in the PDF to view th

77WorkspaceLast updated 1/14/2015View cursor coordinatesThe Cursor Coordinates show the coordinate position of the pointer within the document pane. T

78WorkspaceLast updated 1/14/2015Keys for working with commentsTo enable single-key shortcuts, select the Use Single-Key Accelerators To Access Tools

79WorkspaceLast updated 1/14/2015Keys for navigating a PDFKeys for working with PDF PortfoliosThese keys are available in the files list of the Detail

80WorkspaceLast updated 1/14/2015Keys for navigating task panesPress the Go Back button in a folder if focus is on the button.Enter or Spacebar Enter

81WorkspaceLast updated 1/14/2015Keys for general navigatingClose the pane that lists the tasks of an Action Ctrl+Shift+F4 Ctrl+Shift+F4Open the menu

82WorkspaceLast updated 1/14/2015Keys for working with navigation panelsKeys for navigating the Help windowMove to next search result and highlight it

2What's newLast updated 1/14/2015Reflow text on a pageReflow paragraph text on a page by inserting new text or resizing a paragraph with a simple

83WorkspaceLast updated 1/14/2015Keys for accessibilityNavigating PDF pagesOpening pages in a PDFDepending on the PDF you open, you may need to move f

84WorkspaceLast updated 1/14/2015Page through a documentThere are many ways to turn pages in a PDF. Many people use the buttons on the Page Navigation

85WorkspaceLast updated 1/14/2015A Bookmarks button B Click to display bookmark options menu. C Expanded bookmark 1 Click the Bookmarks button, or

86WorkspaceLast updated 1/14/2015Retrace your viewing pathYou can find PDF pages that you viewed earlier by retracing your viewing path. It’s helpful

87WorkspaceLast updated 1/14/20152 Double-click the Article icon to go to the beginning of that article. The icon changes to the Follow Article pointe

88WorkspaceLast updated 1/14/2015If more than one document is open, you can switch between documents by choosing the document name from the Window men

89WorkspaceLast updated 1/14/2015Allow Speculative Downloading In The Background Choose to allow the browser to continue downloading PDF pages from t

90WorkspaceLast updated 1/14/20154 Select how often you want to check for security updates.5 Select Ask Before Installing to receive notification befo

91WorkspaceLast updated 1/14/2015The pointer remains active in Full Screen mode so that you can click links and open notes. There are two ways to adva

92WorkspaceLast updated 1/14/2015Change the PDF/A viewing modePDF/A is an ISO standard for long-term archiving and preservation of electronic document