Adobe Acrobat XI Manual do Utilizador descarregar pdf (Página 492)

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Searching and indexing

Last updated 1/14/2015

Creating PDF indexes

Create and manage an index in a PDF

You can reduce the time required to search a long PDF by embedding an index of the words in the document. Acrobat

can search the index much faster than it can search the document. The embedded index is included in distributed or

shared copies of the PDF. Users search PDFs with embedded indexes exactly as they search those without embedded

indexes; no extra steps are required.

Add an index to a PDF

1 With the document open in Acrobat, choose Tools > Document Processing > Manage Embedded Index.

2 In the Manage Embedded Index dialog box, click Embed Index.

3 Read the messages that appear, and click OK.

Note: In Outlook and Lotus Notes, you have the option of embedding an index when you convert email messages or

folders to PDF. This is especially recommended for folders containing many email messages.

Update or remove the embedded index in a PDF

Choose Tools > Document Processing > Manage Embedded Index.

1 Click either Update Index or Remove Index.

About the Catalog feature (Acrobat Pro)

You can define a specific group of PDFs as a catalog and create a unified index for that entire collection of documents.

When users search the cataloged PDFs for specific information, the index makes the search process much faster.

When you distribute the collection on a CD, you can include the index with the PDFs.

You can catalog documents written in Roman, Chinese, Japanese, or Korean characters. The items you can catalog

include the document text, comments, bookmarks, form fields, tags, object and document metadata, attachments,

document information, digital signatures, image XIF (extended image file format) metadata, and custom document

properties.

Preparing PDFs for indexing (Acrobat Pro)

Begin by creating a folder to contain the PDFs you want to index. All PDFs should be complete in both content and

electronic features, such as links, bookmarks, and form fields. If the files to be indexed include scanned documents,

make sure that the text is searchable. Break long documents into smaller, chapter-sized files, to improve search

performance. You can also add information to a file’s document properties to improve the file’s searchability.

Before you index a document collection, it’s essential that you set up the document structure on the disk drive or

network server volume and verify cross-platform filenames. Filenames may become truncated and hard to retrieve in

a cross-platform search. To prevent this problem, consider these guidelines:

• Rename files, folders, and indexes using the MS-DOS file-naming convention (eight characters or fewer followed

by a three-character filename extension), particularly if you plan to deliver the document collection and index on

an ISO 9660-formatted CD-ROM disc.

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avenue 06 Jan 2024 | 14:21:41

Very advise you to visit a site that has a lot of information on the topic interests you.

novo pet 10 Jan 2024 | 15:26:21

Also what in that case to do?

Adobe Acrobat XI Manual do Utilizador Página 492