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INDESIGN CS3

User Guide

596

Note: If an alert message indicates that it cannot open the file, or if incorrect fields appear in the list box, you may need

to edit the spreadsheet or database file and save it as a comma-delimited or text-delimited file.

OncethedatasourceisselectedandfieldsareloadedintheDataMergepanel,anychangesmadetothedatasource

are not reflected in the target document until you update the data source.

See also

“About data source files” on page 594

Insert data fields

Whenyouselectthedatasource,alistofdatafieldnamesappearsintheDataMergepanel.Thesenamesareidentical

tothecolumnheadsfromthedatasourcefile.Iconsindicatewhetherthefieldistextoranimage.Whendatafields

are added to your document, they become field placeholders, such as <<Company>>. You can select and format

these placeholders as you would any other text or graphic.

You can assign an image field to an existing frame to create a floating image. Or, if the insertion point is in a text

frame or if text is selected when you insert an image field, a small placeholder is inserted as an inline frame. You can

resize the image placeholder to determine the size of the merged images.

Once you insert a data field, InDesign remembers its data source. Any errors in the list of fields, such as typos, empty

fields, and unintended field types, must be corrected in the source application and then updated using the Data

Merge panel.

Insert a text data field in the target document

Create a text frame on a document page or master page.

2 Place the insertion point in the text frame where you want the field placeholder to appear, or select the text you

want to replace.

3 To insert a field placeholder, do one of the following:

• Click a field in the Data Merge panel list.

• Drag a field name from the Data Merge panel list, and drop it onto the text frame to add the placeholder. If you

drag a text field onto an empty frame, the empty frame becomes a text frame.

Text field placeholders appear in the target application within double angle brackets (such as <<Name>>)usingthe

current formatting attributes (such as font and size).

Note: Youcannotcreateavalidfieldbysimplytypingthefieldnameoreditinganexistingfield.Youmustinsertitfrom

the Data Merge panel.

Insert an image data field in the target document

• To insert a new inline graphic placeholder, drag an image field onto a text frame, or place the insertion point in a

text frame and click the image field.

• To insert a new floating graphic, drag an image field onto an empty frame or existing graphics frame. If you drag

an image field onto an empty frame, the empty frame becomes a graphics frame.

• To insert a field into grouped items, table cells, or nested items, drag the image field onto the target.

Image field placeholders appear as frames containing the field name.

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