Adobe InDesign CS3 Manual do Utilizador descarregar pdf (Página 613)

INDESIGN CS3

User Guide

606

Best practices for working with managed files

Use the following practices to make sure that you work with the most up-to-date content and don’t overwrite

someone else’s work:

• Store assignment files on a server where all team members have access. If team members don’t have access to a

server, you can create and distribute assignment packages.

• When you create an assignment, a special folder is created to hold the assignment file and the content. Use these

assignment folders to maintain assignment and content files. They simplify managing the shared files across a

workgroup and help ensure that users open the correct files. If a file is moved from one assignment to another, its

content file is moved to that assignment's folder.

• InInCopy,opentheassignmentfileinsteadofanindividualInCopystory.Thatway,youcanseethecopyfitand

layout information in Galley and Layout views. If you export content without using assignment files, you can see

copyfit and layout information only by opening the InDesign file.

• As soon as you open an assignment file, open an InDesign document, or check out content in either InDesign or

InCopy,makesurethatframeedgesareshowing(View>ShowFrameEdges)sothatyoucanseetheframeicons

when they appear.

• In InDesign, if you must remove files from the workflow (because of a production deadline, for example), you can

unlink them or cancel an assignment package.

See also

“Unlink content files (InDesign)” on page 625

Managed-file workflow examples

When you establish workflow management between InCopy and InDesign, writers and editors can compose,

rewrite, expand, and edit documents at the same time that designers prepare the layout. Common workflows include

managing files on a local server, sharing files via e-mail packages, or using some combination of the two methods.

These workflows assume that you have a basic InDesign template with layout geometries, styles, and placeholder

text. Layout geometries include page dimensions as well as text and graphics frames. InCopy uses these items to show

proper copyfit information.

Local server workflow

1. In InDesign, create assignments and add content to them.

This step incorporates exported text and graphics frames into the managed process, where they become available to

InCopy users for writing and editing.

2. Make the assignment files available to InCopy users.

Save the files to a server that all workflow users have access to.

3. In InCopy, open the assignment file, and check out and edit a story or graphic.

InInCopy,thefilescontainingcontentassignedtoyouappearintheAssignmentspanel.Wheneveryousavethefile

onalocalserver,thechangesaresavedonthefilesystemandanyoneworkingonthatdocument(theInDesignlayout

or another managed content file in the document) receives notification of the changes. Those users can update the

content to view the latest changes. The content remains checked out to you until you check it in.

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